Skip to main content

Office Productivity Booster: 3 Tips I use

Here are three tips that i have personally benefited a lot from at work.

  • Read through your emails 2-3 times a day
Stop checking your emails every few minutes. I use Lotus Notes for work emails and had replication set to 1 minute. Now, I have moved away from those crazy days and check mail between 2-3 times a day. Once at the beginning of the day and once more around around 3 pm in the afternoon. What this has done is left me a lot of time to do "actual work". I am now no more a slave to my emails. 
  • Stop multitasking
This is really critical. Multitasking is crazy. There are tons of research on the ill-effects of multitasking on attention, concentration and ability of recall information. So, to really do quality work, just focus on do one thing at a time. If you are really keen, you can use the Pomodoro technique. I use it fairly regularly and think it brings in a good deal of focus as it forces you to work against the clock.
  • Put your important tasks on your calendar
Previously most of the time, my calendar just had my meetings in them. Then I realized that the meetings were, with a few exceptions, a near complete waste of time. Time for the real work that I was doing was never planned for. So, I started blocking my time on my calendar for all the important work that I had to do that day or week. So now, my calendar is more a true reflection of what I need to do at a particular time (and yes, I include both work and personal tasks in my Lotus Notes calendar and sync it with my mobile phone).


There are lot of other learning that I have had over the years to be more productive and use my time more effectively, which I will keep sharing from time to time.


Let me know if you have any good productivity booster that you have particularly benefited from yourself.

Comments

Post a Comment

Popular posts from this blog

Oil, Liquidity and the Sensex @ 12K

The BSE Sensex – the default benchmark for the Indian equity market – touched 12,000 on Friday last week. There is a sense of euphoria, disbelief and caution in people depending on which group they belong to. There are people who have been waiting for a correction from 6000 and are amazed to see the sensex at double that. There are others who are perennial optimists and expect the market to continue giving them the returns in the way it has in the last 3 years. Milestones like 12000 are a nice point to just stand back and access the overall situation. So, what is the reality of the day? Today, the price of oil is hovering around $70 with the political situation in Iran not getting a whole lot better. Don’t think its going to come down in a while. Interest rates are showing signs of hardening. Prices of gold, silver, steel, aluminium, copper, zinc and sugar are in multi year highs. Real estate prices are going through the roof. So, in a way all asset classes are seeing handsome app...
Post a Comment
Read more

Porfolio Structuring (PS) Step 1: Evaluate Current Status

The first step to any long term investment plan is to understand where we are at present. So, to start with you need to list down your existing networth. For example, you can have a list as follows: Provident Fund 100,000 PPF 50,000 Bank FD 50,000 Mutual Funds-Equity 150,000 Mutual Funds-Debt 50,000 Cash In Savings Account 30,000 House 2,000,000 Housing Loan -4,000,000 Others 0 Total -1,570,000 A couple of things to note here. 1. I am not calculating the value of any gold/silver jewellery that you may be having. Indians, typically are not very keen on selling their family gold/silver so it really does not count as investment. You can think of it as an additional bonus if you do have gold/silver. 2. I am including the housing loan you may have as a negative here under the assumption that that is your primary home and not a second home bought for investment purpose. Also, I am ...
Post a Comment
Read more

13 years to become an expert

In Malcolm Gladwell's book Outliers, a study done by Anders Ericsson on violinists shows that it takes about 10000 (ten thousand) hours of practice to become an expert at something. When I read this for the first time, I was fascinated by the fact that it takes such a long time of dedicated effort to become really good at something. Today, I was reading a book on trading strategies and it mentioned that a traders life is divided into decades. The first decade he makes his mistakes, the second decade he makes his money and the third decade he enjoys the money. That set me calculating and trying to tie Gladwell with the traders cycle. If a person spends 3 hours per day for 5 days a week for 52 weeks a year, he will need about 13 years to be an expert at trading. And that is assuming that he is passionate about it in the first place. So, now we know, why we haev so many people failing as traders. It's just that they have not served their time as yet!!
Post a Comment
Read more